Managing finances is crucial for small business owners. As a small business owner, you’re often juggling multiple tasks at once—marketing, customer service, product development, and of course, managing your finances. Handling invoices manually or using outdated systems can quickly become overwhelming and time-consuming. That’s where online invoicing software comes in. These tools streamline the entire process, allowing you to create, send, and track invoices efficiently. Not only do they save time, but they also reduce errors, improve cash flow, and give your business a more professional appearance. In this post, we’ll explore the top online invoicing software options designed specifically for small business owners, helping you choose the best tool to fit your needs.
1. FreshBooks
FreshBooks is a popular choice for small businesses, freelancers, and entrepreneurs. Its intuitive interface allows users to create and send professional invoices within minutes. FreshBooks also offers time tracking, expense management, and financial reporting, making it a comprehensive tool for managing your business finances.
Key Features:
- Customizable invoices with your branding.
- Automatic payment reminders and late fees.
- Integration with popular apps like PayPal, Stripe, and G Suite.
- Mobile app for invoicing on the go.
- Detailed financial reports to monitor your business’s health.
Pricing: Starts at $15/month for the Lite plan.
2. QuickBooks Online
QuickBooks Online is a powerhouse in accounting software, and its invoicing features are top-notch. It’s perfect for small businesses that need a full-fledged accounting solution alongside invoicing. The software allows you to create and send invoices, track expenses, and manage taxes all in one platform.
Key Features:
- Professional invoicing with customizable templates.
- Integration with bank accounts for easy reconciliation.
- Automatic sales tax calculation.
- Real-time financial insights and reports.
- Multi-currency invoicing.
Pricing: Starts at $30/month for the Simple Start plan.
3. Zoho Invoice
Zoho Invoice is a free invoicing solution that’s perfect for small businesses with basic needs. It offers a range of customization options and integrations with other Zoho apps, making it a solid choice for businesses already using Zoho’s ecosystem.
Key Features:
- Completely free for up to 1,000 invoices per year.
- Customizable invoice templates.
- Multi-currency support.
- Client portal for viewing and paying invoices.
- Integration with Zoho Books for full accounting capabilities.
Pricing: Free.
4. Wave
Wave is a free accounting software that includes invoicing features. It’s ideal for small businesses, freelancers, and solopreneurs who need a budget-friendly solution without compromising on functionality.
Key Features:
- Unlimited invoices and estimates.
- Automatic payment reminders.
- Recurring invoices for subscription-based businesses.
- Integration with bank accounts for expense tracking.
- Mobile app for invoicing on the go.
Pricing: Free, with optional paid features for payment processing.
5. Invoice Ninja
Invoice Ninja offers a free plan with robust features, making it a great option for freelancers and small business owners. The software is designed for simplicity while still providing essential tools for managing invoices, payments, and expenses.
Key Features:
- Unlimited invoices and clients on the free plan.
- Customizable invoice templates.
- Time tracking and project management tools.
- Integration with over 40 payment gateways.
- Client portal for easy payments.
Pricing: Free plan available, paid plans start at $10/month.
6. AND.CO
AND.CO, now part of Fiverr, is a user-friendly invoicing tool designed for freelancers and small businesses. It offers an all-in-one solution with features like invoicing, time tracking, and expense management, making it ideal for managing your business on the go.
Key Features:
- Simple and professional invoicing.
- Contract and proposal templates.
- Automated expense tracking and categorization.
- Mobile app for managing your business from anywhere.
- Built-in payment processing via PayPal or Stripe.
Pricing: Free, with premium features available at $18/month.
7. Xero
Xero is an excellent choice for small business owners looking for a comprehensive accounting tool with strong invoicing capabilities. Xero’s cloud-based platform allows you to manage your finances from anywhere, making it ideal for busy entrepreneurs.
Key Features:
- Customizable and professional invoices.
- Real-time bank reconciliation.
- Automatic payment reminders and recurring invoices.
- Multi-currency support.
- Integration with over 800 business apps.
Pricing: Starts at $13/month for the Early plan.
8. PayPal Invoicing
PayPal is a trusted name in online payments, and its invoicing tool is a solid option for small businesses that already use PayPal for transactions. It’s a straightforward solution for sending invoices and receiving payments quickly.
Key Features:
- Professional invoice templates.
- Integration with PayPal for easy payments.
- Multi-currency support.
- Automatic payment reminders.
- No monthly fees, pay only when you get paid.
Pricing: Free to use, PayPal charges transaction fees.
9. Square Invoices
Square Invoices is a part of the broader Square ecosystem, known for its ease of use and mobile capabilities. It’s a great choice for businesses that also need point-of-sale (POS) integration.
Key Features:
- Customizable invoice templates.
- Recurring invoices and auto-billing options.
- Integration with Square POS for seamless transactions.
- Real-time tracking of invoice status.
- No monthly fees, pay only per transaction.
Pricing: Free to use, transaction fees apply.
10. Invoice2go
Invoice2go is designed for small businesses and freelancers who need a simple, effective invoicing solution. It offers mobile-friendly features and a user-friendly interface, making it ideal for on-the-go invoicing.
Key Features:
- Customizable invoices, quotes, and receipts.
- Payment reminders and tracking.
- Mobile app for invoicing anywhere.
- Integration with payment processors like PayPal and Stripe.
- Reporting features for tracking business performance.
Pricing: Starts at $5.99/month for the Starter plan.
11. Bonsai
Bonsai is an all-in-one business management tool designed specifically for freelancers. In addition to invoicing, it offers contract management, proposal creation, and task tracking, making it a powerful tool for managing all aspects of your business.
Key Features:
- Customizable and professional invoices.
- Automated payment reminders.
- Integration with payment processors like PayPal and Stripe.
- Contract and proposal templates.
- Time tracking and task management.
Pricing: Starts at $17/month.
12. Invoicely
Invoicely is a simple and effective invoicing tool for small businesses and freelancers. It offers a free plan with basic features and paid plans for more advanced needs. Invoicely is ideal for businesses looking for a straightforward solution without the bells and whistles.
Key Features:
- Customizable invoices and estimates.
- Multi-currency support.
- Integration with popular payment gateways.
- Recurring invoicing and automatic billing.
- Reporting and financial summaries.
Pricing: Free plan available, paid plans start at $9.99/month.
13. Bill.com
Bill.com is a comprehensive invoicing and bill payment platform that’s perfect for small businesses with more complex needs. It offers automation features that can save time on accounts payable and receivable tasks, making it ideal for businesses looking to streamline their financial processes.
Key Features:
- Automated invoicing and payment collection.
- Sync with accounting software like QuickBooks and Xero.
- Multi-approval workflows for larger teams.
- ACH payments, credit card payments, and international payments.
- Detailed financial reports and audit trails.
Pricing: Starts at $39/month for the Essentials plan.
14. HoneyBook
HoneyBook is a client management and invoicing tool designed for creative entrepreneurs and small businesses. It offers a range of features beyond invoicing, including project management, contracts, and payment tracking.
Key Features:
- Customizable and branded invoices.
- Integration with payment processors like Stripe.
- Project management and client communication tools.
- Contract templates and e-signatures.
- Mobile app for managing your business on the go.
Pricing: Starts at $39/month.
Conclusion
Choosing the right invoicing software for your small business can significantly impact your efficiency and bottom line. Whether you’re looking for a free solution like Wave or Zoho Invoice, or a more comprehensive tool like QuickBooks Online, there’s an option to suit every need and budget. Consider the features that are most important to your business, such as automation, customization, and integrations, to find the perfect fit.
With the right invoicing software, you can streamline your operations, reduce manual errors, and ensure timely payments—allowing you to focus on what truly matters: growing your business. Explore the options listed above to find the best invoicing software for your small business needs.